Axiametrics LLP and Axiametrics Recruitment Limited Privacy and Cookie Policies

Last Updated: 11th February 2019

This privacy policy sets out how Axiametrics LLP and Axiametrics Recruitment Limited uses and protects any information that you give us when you submit a job application or email us your personal details, or which is collected by us through your use of the website or through posting to our blogs.

If you register as a candidate with Axiametrics Recruitment Limited and provide us with personal data, we will process such personal data on the basis that it is necessary to do so to perform the contract you enter into with us.

Submitting your CV and personal details with us is free. We will process your personal data on the basis set out below as it is in our legitimate interests to do so following your registration.

What Information do we collect about you?

We may collect data about you, both personal data (such as your name and contact details) and sensitive personal data (such as information in your CV or other application documentation). This may be information you give us (information about you by filling in forms on our website or by corresponding with us by phone, e-mail or otherwise) or information we collect about you.

We do so to provide you with the recruitment services that we provide. If we’ve successfully placed you in either a permanent or contract-based employment we will pass your data to Axiametrics LLP who will store your personal data for contractual, administrative and legal purposes as acting as our third-party payroll provider.

The personal data that we collect includes your name, address, email address and telephone number. As a work seeker we will also ask for details of the kind of work you are looking for, your home address (Post code, Town/City, Region and Country as a minimum) and your preferred work location. If you decide to upload a CV, cover letter, personal statement or other similar document or information we will keep that information until you’ve notified us that you no longer wish to be considered for new opportunities with your personal information stored on our internal CRM Recruitment system.

What do we do with your personal data?

By emailing your CV or registering we understand that you are a work seeker who is actively looking for a new opportunity either now or sometime in the future. As a work seeker we will therefore make your personal data available on our internal CRM system, such that our internal recruitment team can match you to any suitable roles that we are seeking to fill on behalf of our clients.

We will only ever share your profile / personal data with a prospective employer having first obtained your consent to do so.

Although the primary purpose of our services is to allow work seekers, prospective employers and recruiters to find each other, work seekers have the ability to control the extent to which your personal data is used by logging in to your candidate portal and changing your preferences.

For job seekers, we will use your personal data to provide you with the recruitment services that we provide, to email you about job vacancies that are relevant to your fields of interest.

The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

to provide our recruitment services to you and to facilitate the recruitment process
for internal record keeping (and under the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (“the Conduct Regulations”), if applicable, Axiametrics LLP and Axiametrics Recruitment Limited are obliged to keep a record of your information for a period of at least one year after the date on which we last provides services to you in the course of its business)
to assess data about you against vacancies or assignments which we judge may be suitable for you
to send your information to clients to apply for jobs or assignments or to assess your eligibility for jobs or assignments
to other potential employers or engagers and to other recruitment companies or intermediaries involved in managing the supply of personnel
to enable you to submit your CV or other application documentation, apply online for jobs or assignments or to subscribe to alerts about jobs or assignments we think may be of interest to you
to market our full range of recruitment services to you (permanent, temporary, contract, outplacement and recruitment process outsourcing services)
to enable us to develop and market other products and services and to improve our customer service and to make our services more valuable to you (including tailoring our website when you log on to enrich your personal online experience)
to send you details of reports, promotions, offers, networking and client events and general information about the industry sectors which we think might be of interest to you
to answer your questions and enquiries
to third parties where we have retained them to provide services that you or our client have requested, such as payroll services, references, qualifications and criminal reference checking services, verification of the details you have provided from a third-party source, psychometric evaluation or skill test
to third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business systems, research and mailing houses and outsourcing partners
to regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings
to use your information on an anonymised basis to monitor compliance with our equal opportunities policy
to contact you for market research purposes from time to time
to allow you to participate in interactive features of our service, when you choose to do so;
as part of our efforts to keep our site safe and secure;
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

We may contact you by email, phone, fax or mail if you have opted in.

Please note that some calls may be recorded for training and development purposes.

From time to time we may seek your consent to process, use or disclose your information for any other purpose not listed above.

Third-Parties

We may share your information with selected third parties including:

Payroll Service providers – If you are a sub-contractor recruited and hired via Axiametrics Recruitment Limited your personal details will be disclosed to Axiametrics LLP to process and make payments and in addition where relevant they will store the appropriate and minimum data required to perform the necessary employee background and legal checks for compliance purposes.

Marketing

If you submit your CV, or we obtain your CV from a job board such as JobServe, Jobsite, Monster, Totaljobs or CWJobs for which you have given consent for 3^rd parties to download your details as a work seeker we will only send you information which relates to our recruitment services unless you specifically opt in to receiving marketing material about other products and services. To Opt in, having registered and logged in to our candidate portal you can change your preferences.

If you consent to receive marketing material using your contact preferences you may change your mind at any time, by logging in to your candidate portal and changing your preferences.

Security

We are committed to ensuring that your information is secure.

To prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Data

Axiametrics uses Firefish a cloud-based Recruitment CRM system to store and manage candidate’s personal data. Firefish use Microsoft Azure Data Centres to store their data, which are located in Europe within the European Economic Area (EEA)

Data Sharing and Transfers

Your personal data is stored on our cloud-based CRM system Firefish as well as the Microsoft (Outlook) 365 Cloud which is stored within the European Economic Area. If we share your personal data with any third-party service provider in the course of providing you with our services, those third parties are required to process your data in accordance with contracts which comply with all GDPR / data protection legislation.

Transfer of Data outside EEA

The personal data we collect from you may be transferred outside the EEA either by Axiametrics Recruitment Ltd and/or by any of the third parties to whom your personal data may be disclosed to as listed in the section “Third-parties”. Such transfers will occur where they are necessary as part of the recruitment and/or related services we provide to or for you, e.g. where you apply for a position or assignment outside the EEA, or where the transfer is authorised by law. By providing personal data you agree that your data may be transferred outside of the EEA in such circumstances.

Axiametrics Recruitment Ltd and/or the third parties to whom we may disclose your personal data may store your personal data on a server overseas. By providing personal data you agree your data may be transferred to servers located overseas.

We will take reasonable steps to ensure your data is treated securely outside of the EEA.

Access to your information and correction

We want to make sure that your information is accurate and up-to-date and will delete or amend any information that you think is inaccurate. Should you wish to delete or amend your personal details held on our internal CRM system please login into our Candidate portal and update your preferences.

We aim to provide you with useful work-related services for the whole of your career. However, you have the right to close your account at any time and have us delete all your personal information unless

we are in the process of responding to any complaint that you make.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise the right at any time by logging into our candidate portal and changing your preferences.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable (no more than £10). If you would like a copy of the information held on you, please write to DPO, Axiametrics Recruitment Limited, The Old Mill Cottage, Clifton Road,, Newton Blossomville, Bedford, MK43 8AS or email us at info@axiametrics.com.

If you believe that any information, we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

Changes to our Privacy Policy

We keep our privacy policy under regular review, and we place any updates on this web page. This policy was last updated on 11^th February 2019.

How to contact us

Please contact us if you have any questions about our privacy policy or information, we hold about you: by email us here or write to us at Data Protection Officer at the Registered addresses below

How do you remove your name from the database?

You can login to our candidate portal and delete your details.

How do you unsubscribe from future mailings?

If you wish to stop receiving future mailing with regards to job vacancies, please login to our candidate portal and update your preferences.

How can you obtain information held about you?

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email us at info@axiametrics.com

Registered Office – Axiametrics LLP

Old Mill Cottage,

Clifton Road,

Newton Blossomville,

Bedford, MK43 8AS

Company Number OC347106. Registered in the UK.

Registered Office – Axiametrics Recruitment Limited

Old Mill Cottage,

Clifton Road,

Newton Blossomville,

Bedford, MK43 8AS

Company Number 10994959. Registered in the UK.

Your security and Axiametrics LLP / Axiametrics Recruitment Limited

At Axiametrics Recruitment Limited, we’re committed to helping you find the right job in a safe and secure environment.

On these pages, you can learn more about some of the most common internet security threats, what you can do to protect yourself, and what we do to ensure your details remain secure.

Common security threats

Money laundering

Jobseekers are an increasingly common target for money laundering scam emails. Typically, these emails concern a job offer and the sender may claim to have found your details on a job site / board.

Money laundering scams usually have five key stages:

A jobseeker responds to a fake email job offer
The jobseeker is asked for their bank details
A cheque is paid into the jobseeker’s bank account
The jobseeker is instructed to transfer a portion of the funds into another account (often via a money transfer service, such as Western Union or MoneyGram) and keep the remainder as their payment
Once the jobseeker has transferred the money, the cheque bounces and the victim are left with the debt

Falling victim to a money laundering scam is not only distressing, it can also affect credit ratings and bring victims under suspicion of criminal activity.

However, there are several tell-tale signs to look out for to help you spot a potential money laundering scam:

Are you being offered an opportunity to work from home? Usually, this type of scam email includes the offer of a great opportunity to work from home as a transaction processor or similar.
Is the salary offered realistic? Usually, the fake jobs being offered in this type of scam offer an unrealistically high salary.
Are you being asked for bank details? Money laundering scammers will ask you for your bank details. You should never give these out to a company you don’t completely trust.
Do you have a personal contact? In most money laundering scams, communication will be carried out entirely over email and/or instant messaging, with no telephone or face to face contact.
Are there spelling and grammar mistakes in the email? Money laundering scam emails often originate from outside the UK and spelling and grammar mistakes are common.

If you’re suspicious of any email you receive, please email us at info@axiametrics.com including the subject line of the email you received, and the email address it was sent from.

Phishing

Phishing emails are an increasingly common method used to try and gain access to personal details in order to carry out fraud or identity theft.

Typically, a phishing email will claim to have been sent by a reputable organisation and ask that you respond to the email with your username and/or password or that you enter your sign in details over a ‘secure’ connection.

Whilst phishing emails can seem very professional, there are usually several clues to alert you to the fraudulent nature of the emails. When reading an email claiming to be sent from Axiametrics Recruitment Limited, you should always keep the following questions in mind:

Are you being asked to provide your password? We will never ask you to provide your password in response to an email or phone call.
Are there spelling and grammar mistakes in the email? Phishing emails often originate from outside the UK and spelling and grammar mistakes are common.
Are you being asked to download something? If you don’t recognise a file, don’t download it.
Are you being threatened with losing access to your account? Phishing emails sometimes make it seem like you’ll lose access to your account unless you download something or provide your sign in details. We will never ask you to do anything like this to keep your account open.

If you’re suspicious of any email you receive from Axiametrics Recruitment Limited, please email us at info@axiametrics.com with the subject line of the email, and the email address it was sent from.

Spoofing

Spoofing occurs when a criminal creates an exact copy of a website to make a fraudulent company look legitimate. A spoofed website will usually look exactly the same as the website of a legitimate company, but with a slightly different web address (e.g., ‘.biz’ instead of ‘.com’ or ‘.co.uk’). If you’re suspicious of any website you’re directed to because of your dealings with Axiametrics Recruitment Limited, please email us at info@axiametrics.com and we’ll investigate.

Identity theft

Identity theft occurs when an individual steals personal details from someone else and uses the information to fraudulently impersonate that individual. Victims of ID theft often find that their details are used to open bank accounts and obtain credit in their name.

Identity theft can only take place where a criminal has been able to gain access to enough personal details to create false documents in another person’s name. To avoid becoming a victim of identity theft:

Never give out sensitive personal information such as your bank details, date of birth, National Insurance number or a copy of your passport in relation to an email
Look out for spelling and grammar mistakes in emails you receive
Never give out your sign in details in response to an email

If you suspect that you’ve been a victim of identity theft, you should contact the police as soon as possible. Details on how to report a fraud can be found here.

Stay safe with SAFERjobs

To stay safe in your job search we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.

What you can do to protect yourself

Account security

Online security risks can be minimised simply by ensuring that your password is always kept secure. We recommend you follow the password security advice below:

Always use a password which is personal and does not contain your name, email address or the word ‘password’
Ensure your password contains both letters and numbers
Never give your password out to anyone – we will never ask you for your password
Change your password at least once every three months
Take a moment to memorise your password so you don’t need to write it down
Try and use a different password for each different website you use

CV security

Uploading your CV Axiametrics Recruitment Limited is an important part of the job seeking process and could significantly improve your chances of securing a new role, so it is important you provide enough information on your CV so that we can identify your requirements in a new role and make contact with you.

However, to ensure your security online, you should never include any of the following in your CV:

Passport – Only requested if you’ve secured a new role through Axiametrics recruitment Limited to provide proof of your legal right to work in the appropriate country
National Insurance number
Driving license number – Only requested if you’ve secured a new role through Axiametrics LLP to provide proof of your address
Bank details – only requested if you secure a new contract role through Axiametrics Recruitment Limited
Credit card details
Passwords
Date of birth – Only requested if you’ve secured a new role through Axiametrics recruitment Limited as part of our legal checks and obligations

General advice

It’s always important to be mindful of your security and safety online. Look at our top 10 tips to staying safe online to make sure you’re not putting yourself at risk.

If it looks too good to be true, it probably is. Be wary of offers for jobs paying a high salary for working from home.
Never provide personal details when looking for a job. There’s no need for a recruiter to request your bank details before you’ve been through the interview process and been offered a role.
Never agree to process funds through your personal bank account on behalf of a company. Any legitimate company will have corporate accounts, so would never ask you to do this.
Never provide your personal details over a non-secure connection. If you’re being asked to enter sign in details, look for the “https://” at the beginning of the website address.
Don’t put personal information on your CV. Recruiters don’t need to see your date of birth or NI number on your CV.
Look out for bad spelling and grammar. Email scams often originate from outside the UK so may not contain perfect English.
Never provide your username and password in an email purporting to be from Axiametrics.com. We’ll never ask you to provide this information in an email.
Be wary of recruiters with no personal contact. It’s very unlikely that a recruiter would offer you a job without a telephone and/or face to face interview.
Keep your password secure and up-to-date. Passwords should be changed at least once every three months and shouldn’t contain your name, email address or the word ‘password’.
If in doubt, report it. If you’re suspicious about any contact you receive related to Axiametrics LLP or Axiametrics Recruitment Limited (Axiametrics.com), please email us at info@axiametrics.com and our Customer Support Team will investigate.

If you think you have been the victim of online fraud, we recommend you report it to Action Fraud, the national fraud and internet crime reporting centre, who will be able to advise you further.

You can contact Action Fraud on 0300 123 2040, or visit their website for advice http://www.actionfraud.police.uk/

Virus protection

Axiametrics.com automatically scans, detects, and quarantines new viruses, ensuring that all documents received via email and uploaded to our internal CRM system, including your CV, are safe and virus-free.

We may set and access Cookies on your computer. Cookies may be placed on your computer when you visit certain parts of the Website. We use these to identify and track visitors, their usage of the Website, their access preferences and for advertising. Currently we do not have the technical ability to get your express permission to opt out of our cookies, so we encourage you to use your browser settings if you want to control these.

If you want to learn more about the general use of cookies, please visit Cookiepedia.

Cookies Policy

Strictly Necessary cookies

These are cookies that allow you to use different parts of our site. Without them different features that you have requested cannot be provided. These are usually set in response to an action performed by the user like clicking on a job advert or failing to enter the correct password to their account.

Functional cookies

These help us to make your experience within our site more personal. For instance, knowing if you have been on the site before so that messages for new visitors are not displayed to you.

First party cookies

These are cookies that are set by our website. And only we can read them.

Session cookies

These are stored while you browse our site and then deleted once you leave.

Persistent cookies

These are saved on your computer and won’t be deleted when you close the web page. We use these to provide functionality like keeping you logged in when you come back to the site.

Performance cookies (optional if tracking codes are used)

These help us to track how people are using our site. They help us to know what pages people are using most and how users navigate around the site, we use this information to make informed decision about how we can improve the user experience of our site.

The information we get using these cookies is completely anonymous and we will make no attempt to identify you or influence your experience of our site while you are on it.

If you use the “Do Not Track” browser setting, we currently don’t respond to DNT requests.

Third party cookies (optional if tracking codes are used)

These are set by someone other than us, these can be things like Analytics and other embedded content.

Cookies we use (Non-Optional Cookies)

ASP.NET_SessionId	We use this to identify each session that is open on our site. This cookie holds no personal data. All it stores is an ID number generated by us.	First Party Cookie & Session Cookie
ffcookies-dismiss	This is used to stop the cookie policy banner popping up every time you visit our site. This cookie holds no personal data.	First Party Cookie & Persistent Cookie
ffIEWarning	We use this cookie to notify a user that they are using an outdated version of IE and that they should upgrade. This cookie holds no personal data.	First Party Cookie & Persistent Cookie
ff_secCheck	This cookie is used to keep track of when a user had made a failed login attempt. This cookie holds no personal data.	First Party Cookie & Functional Cookie
ff_AdDist	This cookie is used to identify when a user has opened the current job advert page from a link sent to them by email from us. Eg. Job Alerts or Mailshots.	First Party Cookie
.ASPXAUTH	This is a cookie we use to authenticate a logged in user on our site, effectively this is how we keep you logged into our site and able to navigate the site without needing to login every time.	First Party Cookie